Run the jobs. Bookgraft runs the phone and the paperwork.
Enquiries answered, site visits booked, variations approved in writing and stage payments chased, on every job you have on.
One job, start to finish
- 1
An enquiry comes in for a kitchen extension. Bookgraft answers, takes the address and the outline, and books a site visit.
- 2
You survey the job, with measurements and photos on your phone.
- 3
The estimate is built from labour days and materials. You check it and send it.
- 4
The customer accepts by link and pays the deposit. The crew and the dates go in the diary.
- 5
Rain stops work on Wednesday. The dates move and the customer is told the same day.
- 6
They want an extra socket run. The variation is priced and approved in writing before anyone picks up a tool.
- 7
Each stage payment is asked for when its stage is finished, and chased if it is late.
- 8
Completion. The snag list is signed off, the final invoice goes out and the guarantee is kept on file.
What it does for a contractor
- Every enquiry answered and written up, with the address and the outline
- Site visits booked around the jobs you already have on
- Crews and dates on one calendar
- Delays explained to the customer the day they happen
- Variations approved in writing before the work starts
- Deposits, stage payments and the final invoice, each asked for on time
- Snag list, sign-off and guarantee kept with the job
Sample Builders
- Business: Site visit booked for Monday at 8:00 at 12 Sample Road.
- Business: Variation 2: extra socket run, £180. Approve before we start?Approve
- Customer: Approved.
- Business: Stage 2 is finished. Your invoice and a link to pay are here.Pay stage 2
Does it replace my estimating software?
No. It builds simple estimates from labour days and materials, then handles the acceptance, the deposit and the chasing.
Can it cope with several jobs at once?
Yes. Each job has its own record, crew and dates, and you see them all on one board.
Is a text approval good enough for a variation?
Each approval is kept with who agreed, to what, at what price and when. For what that means under your contract, ask whoever advises you.